Free Hotel Invoice Templates: Download in Excel, PDF & Word

You can also upload your own logo to personalize the invoice template. No more struggling with tables and formatting; simply edit the placeholder information and replace it with your own. 1) Create a detailed invoice that can be delivered to hotel guests via multiple methods in case they don’t want to visit the Front Desk upon check-in or check-out. Oftentimes, finding a happy medium is plausible – including a few (but not all) of the fees below. Add your company logo and customize the Sample Hotel Invoice Template to print out professional looking invoices for your hotel. Keep it smart and simple and create a profound impression with your customers.

Inventory Management

The invoice serves as a legal agreement between the guest and the hotel. It differs from a hotel receipt in that a receipt represents a closed sale, while an invoice can be presented to a guest as a notification of funds due and be paid at a later date. A hotel room invoice is given to a guest at the beginning or end of their stay which gives a breakdown of the room rate, food service, minibar, parking, or any other type of fees.

They most often will be used to create a detailed list of hotel guests’ charges during their stay. This may include their room charges, food and beverage, additional services, taxes, and applicable fees. Your guests want to ensure that they’re getting the best service you can offer, and this includes how they’re billed. They expect their charges to come in an organized format, so they see and understand everything they’re paying for.

Hilton Garden Inn Frankfurt Airport

You need to get paid properly for your great accommodations and hospitality, so why not get Vencru’s free hotel invoice template. Make sure your invoices look professional and on-brand with Visme’s invoice templates. Skip the boring, plain invoice templates and add a creative edge to your invoices the next time you bill your clients. Make your invoice match your brand personality and visual identity. You provide beautiful accommodations for your guests—get paid for your hospitality services with the hotel invoice template by FreshBooks.

Kimpton Main Frankfurt by IHG

With customizable prompts, you can customize the charges to suit your needs. You can also check out FreshBooks’ collection of industry-specific hotel invoice templates that may be better suited. Looking to create a stunning lasting impression in front of your hotel guests? It features ample space for you to mention your room costs, but also enough space for payment terms and other hotel-related details. WeInvoice is packed with loads of free downloadable hotel invoice templates you can customize for use.

• WeInvoice hotel invoice templates are stylish, flexible and downloadable for free.
• Keep it smart and simple and create a profound impression with your customers.
• Optimize your business further with FreshBooks invoicing software that goes beyond the features of invoice templates.
• Hotel invoice templates can be tailored to other businesses offering similar services.
• Including taxes ensures accurate billing and compliance with local regulations, helping avoid misunderstandings with guests.
• You provide beautiful accommodations for your guests—get paid for your hospitality services with the hotel invoice template by FreshBooks.

Sample Receipts

In many climes, hotels are usually charged special taxes by the local government, most of which are usually passed on to the hotel guests. It’s important for each hotel guest to see a clear breakdown of their stay upon booking. Use the booking invoice template to send professional invoices that can be created in minutes.

This usually indicates the type of product or service that is involved in the business transaction, the price, and other credit details. This specific document is essential in business transactions since it is one of the two documents that serve as proofs of an existing transaction. For your convenience, we have collected various invoice samples specifically with the intent of catering to your hotel business needs. These invoices are available in Word, PDF, and Excel format, thus making it easier for you to edit it and add your hotel information or details. An invoice is usually presented at the beginning of the guest’s stay and at the time of check-out to summarize all charged, paid, and due balances.

IntercityHotel Frankfurt Airport

• It includes basic information, such as hotel name, address, and logo, with time and date of check-in and check-out, room rent, and sales tax.
• WeInvoice is packed with loads of free downloadable hotel invoice templates you can customize for use.
• They expect their charges to come in an organized format, so they see and understand everything they’re paying for.
• Served by Frankfurt Airport – one of the world’s busiest – this pumping city is always on the move.
• With the Cloudbeds platform, properties can easily generate invoices and connect to various Marketplace partners for detailed financial reporting and accounting functionality.

Download template and make a copy with all the necessary information before printing and sending it by email or messenger. Collect necessary information directly from guests or pull reservation details from your PMS system. Served by Frankfurt Airport – one of the world’s busiest – this pumping city is always on the move. This means that hotels in Frankfurt gets booked up pretty quickly, so book early with Booking.com to secure the accommodation of your choice. This superior hotel is just 800 metres from Frankfurt am Main Airport Terminal 2. It features a 24-hour reception with live flight information, soundproofed windows, and free Wi-Fi in all areas.

You can give the hotel invoice to your guests when they are checking out. Once you’ve finished designing your invoice template, you can save it as a project in Visme and simply edit the billing details the next time you wish to send an invoice. Save your invoice as a high-quality image or PDF file, or share it online with your clients using a link. Record and organize transactions, document payments, and create professional receipts for customers with these free business receipt templates.

In most States, there are special taxes charged by the local government which is usually passed on to the paying guest. A receipt is provided to the guest after they have completed the payment, and a hotel invoice is provided to the guest before payment when they check out to offer a breakdown of their charges. This type of invoice template is used for creating a bill for ongoing payments such as membership charges for the hotel’s gym or spa.

Therefore, to stand out from the crowd, you should create a hotel invoice template. If you want to save time and energy on making invoices, read this blog till the end as we will discuss uses, types and how to create hotel invoices using templates. And as a bonus, we hotel room invoice template will share quick tips for invoicing for hotel businesses too.

Make sure you’re paid correctly with a professional-looking accounting invoice template. Check out our invoice template main page for a collection of industry-specific templates that suit your needs. The receipt, on the other hand, is given after a customer has made his or her payment.

Moxy Frankfurt City Center

It is used to notify clients about a refund transaction and a positive balance in their account. The standard invoice includes all the basic needs that a hotel business has to create a bill. It includes basic information, such as hotel name, address, and logo, with time and date of check-in and check-out, room rent, and sales tax. Creating a hotel invoice using from scratch is a tedious and hectic task. But to make your life hassle-free, you can use the free hotel invoice template from InvoiceOwl since it is the best way to generate professional invoices. Create individual invoices for clients and add a personal touch with consulting invoice templates to simplify billing.

This is useful for families, parties, teams, and other groups who need to rent out multiple rooms. The Invoice Template includes areas for both the Hotel and paying guest’s contact information. All four formats are easily editable, ensuring the templates can be designed to match any hotel’s unique color or content requirements. Moreover, invoicing for a hotel business has a lot more complex requirements than general invoicing requirements. Every guest that stays may use avail of different services and room types, for example house cleaning invoice sample.

The editable fields should accommodate all that you need to enter in a motel invoice. Added to that, there are lots of style and content options you may want to choose from. For a more custom hotel invoice, you can make use of its feature-loaded, yet, simple-to-use invoice generator. Hotel owners work closely with those in many other industries to ensure your business runs smoothly. Check out our selection of industry-specific hotel invoice templates tailored to those you work closest with.